Unit Secretary - 12 hr in Harlingen, TX at Harlingen Medical Center

Date Posted: 10/16/2019

Job Snapshot

Job Description



Overview

The Unit Secretary is directly accountable to the Director of Med/Surg, and indirectly to the Charge Nurse, and / or House Supervisor. The Unit Secretary is an unlicensed person who performs indirect care in the department setting. Facilitates the communication needs of the department. Transcribes physician orders from records (in the absence of CPOE and EMR clinical documentation system) with notation and signature by nursing staff. Prepares and complies records on the Emergency Room. Orders supplies for the unit, prepares and completes each patients chart for necessary forms needed on a daily basis. Able to assist nursing staff for duties involving indirect patient care.

Responsibilities

Uses two patient identifiers when re-banding a patient or posting lab results on a chart to ensure correct information. Demonstrates awareness of importance of accurate patient identification at all times. 2. Does not use unacceptable abbreviations; alerts physicians and staff when transcribing orders. 3. Notifies the Bio-Med department for nonfunctioning equipment in a timely manner. 4. Orders supplies in cost effective manner as needed and assists with restocking. Keeps accurate inventory of unit supplies. 5. Checks for completeness and accuracy of patient record and correct order of documents within the record. 6. Maintains completeness of the patient chart for admission, transfer and discharge, medication reconciliation form as needed. 7. Monitors patient charts to insure hospital requirements and regulatory are met. 8. Maintains admission, discharge and transfer log book and Medical Surg/Tele Department staff daily patient assignments. 9. Practices telephone etiquette when placing and answering calls for physicians, patient/families and other departments and communicates messages timely to the appropriate person/department. 10. Avoids and prevents injury to self and patients by applying the principle of body mechanics. Maintains a safe environment, functioning with an awareness and application of safety issues identified within the unit facility. 11. Ensures crash cart is immediately restocked with the appropriate items after each code; Notifies Charge RN of any issue with timely restocking by appropriate personnel. Formulated: 1/2010 3 Revised: 01/2014 12. Notifies nursing personnel in a timely manner for call lights, clinical alarms, telephone calls, or as needed. 13. Consistently ensures that all clinical alarms i.e., vital sign monitors are set with the appropriate parameters for the patients and are audible at all times. 14. Prepares SBAR communication tool for change of shift report. 15. Assists with all admission, discharges, transfers and physician orders, as needed. 16. Utilizes the National Patient Safety Goals in the work place as related to job performance. Demonstrates awareness of a safe environment for staff, patients, visitors, or any other persons on the unit. 17. Participates in data collection for PI specific to the unit. 18. Consistently performs special projects and assignments in an accurate, efficient and thorough manner. 19. Assists discharge planner with faxing and acquiring authorization for release of information as needed. 20. Completes additional duties as assigned by the staff; seeks clarification from Charge Nurse when necessary. 21. Performs other essential duties as assigned or required.

Qualifications

1. High School Diploma or Equivalent or relevant experience required for all new hires, effective April 2014.

2. Basic dysrhythmia training on hire.

3. Medical terminology preferred.

4. Current BLS (AHA) certificate upon hire and maintain current.

5. Experience using computers for word processing, database management preferred

 

 

We are an Equal Opportunity/Affirmative Action Employer and do not discriminate against applicants due to veteran status, disability, race, gender, gender identity, sexual orientation or other protected characteristics.  If you need special accommodation for the application process, please contact Human Resources.  EEO is the Law: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf