Executive Administrative Assistant in Newark, NJ at Prime Healthcare Services

Date Posted: 3/2/2018

Job Snapshot

  • Employee Type:
  • Location:
    Newark, NJ
  • Job Type:
    Health Care
  • Experience:
    4 to 10 years
  • Date Posted:

Job Description

The Executive Assistant provides confidential administrative support to the CEO.

An Ideal candidate will have outstanding experience with attentiveness to detail, integrity, dependability, strong work ethic, excellent interpersonal communication skills, the ability to multitask, be self-sufficient, maintain composure, problem solve, and adapt.

  This position will be based out of the New Jersey. 

  Primary Responsibilities:

* Manage and maintain executive calendars, including scheduling travel and managing appointments.

* Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner. 

* Prepare reports, collect and analyze information; prepare presentations.

* Prepare executive responses to routine memos, letters, or correspondence within scope of role.

* Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved.

*  Develop and utilize historical information; provide retrieval of information

* Demonstrate discretion, diplomacy and sensitivity regarding confidential information.

*  Assist with light bookkeeping and accounting in accordance with policy and procedure.

* Take high-level, potentially vague assignments and fill in the blank, with little to no directions.

* Maintain composure in stressful situations.

*  Correspond via phone, email and text in a polished and professional manner.

* Handle multiple projects at once, with the ability to handle urgent requests in a timely manner.

* Ability to be flexible with hours and shifts to meet the needs of the position. Will perform all duties as assigned.


Familiar with community for the city of Newark, New Jersey

Job Requirements

Required Qualifications:

Five years of administrative support experience, including one year with a health care organization.

Excellent communication skills, both verbal and written.

Proficiency with Microsoft Word, Outlook, Excel, PowerPoint, Acrobat, Photoshop, Gmail, YouTube, Facebook, Twitter, and LinkedIn.

Knowledge of research methods and procedures sufficient to compile data and prepare reports.  

Associate's degree in Business Administration preferred