AP Clerk in Harlingen, TX at Harlingen Medical Center

Date Posted: 1/13/2021

Job Snapshot

Job Description


Ensure accurate and appropriate disbursements in accordance with Accounts Payable Policy & Procedures Manual. Reviews and verifies accuracy and policy compliance of invoices and other requests for payment. Utilizes computer to input, balance, and generate checks for signature. Ability to communicate with department managers, vendors and others to resolve invoicing or payment issues. Duties include Accounts Payable functions across facilities as assigned.

Responsibilities KNOWLEDGE

1. Demonstrates familiarity with the hospital chart of accounts.

2. Demonstrates knowledge of the hospital Accounts Payable policies and procedures.

3. Demonstrates knowledge and understanding of accrual accounting.

4. Accurately batches invoices for system input and reviews generated reports.




1. Accurately reviews invoices for accuracy: checking item amount, extensions, taxes and freight, and footing.

2. Reviews invoice supports for completeness of backup documentation: P.O., receiver and appropriate approvals.

3. Is able to consistently keep current with the accounts payable work flow.

4. Demonstrates ability to reconcile vendor statements and resolve discrepancies.

5. Demonstrates ability to recognize errors/discrepancies on invoices or documentation and direct to appropriate department to be resolved.

6. Maintains Vendor Master, verifying TIN’s, addresses, phone numbers and contact persons.

7. Ability to review daily batch input reports for errors and make corrections.

8. Demonstrates ability to identify system “rejects/fallouts” and take appropriate corrective action.

9. Demonstrates ability to perform cash disbursement functions to produce check runs and reports.

10. Performs accounts payable month end closing function (interface with general ledger) on scheduled day.

11. Perforates all voucher supporting documentation through the canceling machine after a check has been produced, signed and mailed.

12. Accurately files all accounts payable backup documents in an organized manner.

13. Able to quickly locate voucher backup documentation upon request.

14. Works with Materials Management to resolve discrepancies with invoices and POs.

15. Maintains accounts payable files in a neat, clean and orderly manner.

16. Maintains/updates software application dictionary with supervisory approval.

17. Performs other duties as assigned or required.



1. High School Diploma or Equivalent.

2. Extensive knowledge of Accounts Payable practices preferably in a hospital setting.

3. Familiarity with computers.


We are an Equal Opportunity/Affirmative Action Employer and do not discriminate against applicants due to veteran status, disability, race, gender, gender identity, sexual orientation or other protected characteristics.  If you need special accommodation for the application process, please contact Human Resources.  EEO is the Law: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf