Administrative Assistant (Legal Department) in Ontario, CA at Prime Healthcare

Date Posted: 12/3/2019

Job Snapshot

Job Description



Overview

Responsible for performing various administrative, secretarial and clerical duties. Understands and follows the organization’s policies, procedures and standards. Is an independent worker, meeting the day-to-day needs of the department. Participates in the department’s performance improvement activities and duties as assigned. #LI-WG1

Responsibilities

Prepares reports, memos, correspondence, meeting minutes, special projects, etc. 

Prepares reports, department activities, travel, business expenses, etc.

Maintains the calendar and appointments of department.

Sorts, logs and distributes all incoming mail; identifies mail that needs immediate attention.

Maintains all management files.

Able to organize and prioritize duties on a daily, weekly and monthly basis.

Qualifications

Required qualifications:

  • Secretarial training, clerical and previous office experience required

  • Excellent presentation and interpersonal skills

  • Excellent organizational skills

  • Additional languages desired

  • High School Diploma

  • Experience with Microsoft Office required

  • Preferred qualifications:

  • Preferred experience includes prior work in a law firm as either an administrative assistant, or file clerk

  • Familiarity with litigation documents

  • Some college

  • We are an Equal Opportunity/Affirmative Action Employer and do not discriminate against applicants due to veteran status, disability, race, gender, gender identity, sexual orientation or other protected characteristics.  If you need special accommodation for the application process, please contact Human Resources.  EEO is the Law: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf